Free service agreement template
Free service agreement template
Put the recurring work in writing before the first visit: what you do, how often, what it costs, and how either side ends it. A proposal wins the job; an agreement keeps it from turning into an argument.
Your company
Service Agreement
Client
Client name
| Service | Qty | Rate | Amount |
|---|
Scope of work
Terms and conditions
Provider signature and date
Client signature and date
This template is a starting point, not legal advice, and it is not written for any particular country, state, or province. Consumer-contract rules, notice periods, and limits on liability clauses differ by jurisdiction. Have it reviewed where you work before you rely on it for anything sizeable.
What's included
- Both parties named, with addresses
- Agreement number, effective date, and end date
- The services covered, with frequency and rate against each
- Scope of work, exclusions, and the change rule
- Term, renewal, notice period, and how either side ends it
- Payment terms, late fees, and how rates can change
- Signature lines for provider and client
Fields in this service agreement
- Provider name, email, phone, and address
- Client name and service address
- Agreement number, effective date, end date
- Services: description, frequency or quantity, rate
- Scope of work, inclusions, and exclusions
- Term, renewal, and notice period
- Payment terms, late fees, insurance, and liability
- Signature and date for both parties
How to use it
- Name both parties properly Legal business names and addresses, not the nickname on the truck. An agreement against the wrong entity is hard to enforce and easy to argue about.
- Write the scope before the price What you do, how often, and what you supply. Most disputes on recurring work are about frequency and inclusions, not about the rate.
- List the services with rates One line per service, with the visit count or frequency against it. That is what makes the invoice predictable for both sides.
- Set the term and the notice period A start date, an end date, and how many days notice ends it. An agreement with no exit is the one clients refuse to sign.
- Say what is excluded Pre-existing damage, storm work, anything behind a locked door you cannot reach. Exclusions are what stop scope creep from becoming free work.
- Fix the payment terms When you invoice, when payment is due, and what happens when it is late. A stated late fee gets paid more often than an unstated one.
- Leave room to reprice One rate change per term with written notice. Without it you are locked into current costs for the life of the agreement.
- Get it signed before the first visit Both signatures and both dates. An unsigned agreement is a proposal, and it protects nobody once work has started.
Formats
- PDF, ready to email or print for signature
- Print to any size from the browser
- Reusable in the Workly app, where the agreement drives recurring jobs and invoices
Questions about the service agreement template
What is the difference between a service agreement and a proposal?
A proposal asks for the work and prices it. An agreement governs the work once it is won: term, renewal, notice, liability, and what happens when something goes wrong. Use a proposal to win a project, and an agreement for anything recurring.
Is a service agreement the same as a contract?
A service agreement is a contract, and the two words are used interchangeably in home services. Clients searching for a contract and clients searching for an agreement want the same document.
How long should the term be?
Twelve months with automatic renewal is the norm for recurring service, because it matches how clients budget. Shorter terms make sense while you learn a property; longer ones need a rate-change clause or you carry the cost increases yourself.
What notice period should I use?
Thirty days for ordinary cancellation, fifteen for material breach with a chance to fix it. Anything shorter than thirty leaves you unable to refill the route; anything longer tends to get negotiated out.
Do I need a lawyer to use this?
For a straightforward recurring service on a small property, most Pros use a standard agreement like this one. Get it reviewed once by a lawyer where you work if the contract is large, runs for years, involves subcontractors, or covers property you could damage expensively. That review is cheaper than the first dispute.
Is this service agreement template free?
Yes — fill it in, download the PDF, get it signed. No account and no email required. Storing agreements against a client, tracking renewals, and generating the recurring invoices from them is what the Workly app adds.